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BarrioVibe
International Expansion

UK Payroll Services

UK payroll reports to HMRC on or before the day you pay someone, not afterwards, which is what Real Time Information actually requires. We register you as an employer, run the payroll each period, and keep National Minimum Wage, employer National Insurance and workplace pension auto-enrolment correct without you having to track three separate sets of rules that change every April.

Start a projectWhat’s included

Scope

What'sincluded

Everything below is in the standard engagement. Anything outside it is agreed in writing before the work starts, never after.

  • PAYE registration with HMRC, completed before your first payday
  • Payroll run each pay period, with payslips issued and Full Payment Submissions filed to HMRC on or before payday
  • National Minimum Wage and National Living Wage rates applied and checked against every employee’s age band
  • Employer National Insurance calculated against the secondary threshold, with the Employment Allowance claimed where the company qualifies
  • Workplace pension auto-enrolment: assessment, enrolment, and the minimum 8% contribution split with your pension provider
  • Year-end reporting: P60s issued to employees and P11Ds prepared for any benefits in kind

Who this is for

Built for three situations

  • UK companies hiring their first employee
  • Businesses running payroll on a spreadsheet
  • Companies switching payroll provider mid-year

Process

How thisactually runs

  1. Employer setup

    PAYE registration filed with HMRC, timed so your reference numbers are issued before your first payday, since HMRC recommends registering at least two weeks ahead.

  2. Payroll build

    Employees set up with the correct tax code and National Insurance category, and your pension provider connected for auto-enrolment assessment from the first pay run.

  3. Pay cycle

    Payroll calculated each period, payslips issued, and the Full Payment Submission filed to HMRC on or before payday, every time.

  4. Year end

    P60s issued to every employee, P11Ds prepared where benefits in kind apply, and next year’s rate changes, National Minimum Wage, thresholds and pension bands, built into the first pay run of the new tax year.

Deliverables

What you end up holding

  • PAYE reference numbers and confirmed employer registration
  • Payslips issued to every employee each pay period
  • Filed Full Payment Submissions with HMRC confirmation
  • Pension auto-enrolment records and contribution schedule
  • P60s and, where relevant, P11Ds at year end

What we need from you

Documents required

  • Employee details: name, address, National Insurance number and start date
  • Signed employment contracts or offer letters
  • P45 from a previous employer, or a starter checklist where none exists
  • Details of any benefits in kind or salary sacrifice arrangements
  • Your chosen workplace pension provider, if one is already in place

Missing something? Tell us anyway. We can usually work around a gap, and it is better to know before we start.

Next step

Tell us your situation and we will scope it.

Talk to us about it

Scope, fee and dates confirmed in writing before anything starts.

Questions

AboutUK Payroll Services

  • When do we have to register as an employer?

    Before your first payday. HMRC recommends registering at least two weeks ahead of it, since the PAYE reference numbers needed to file Real Time Information are issued after registration and there can be a short processing delay. You cannot register more than two months before you start paying anyone, so timing it against your actual first pay date matters.

  • What are the current minimum wage rates?

    From 1 April 2026 the National Living Wage for anyone 21 or over is £12.71 an hour, the rate for 18 to 20 year olds is £10.85, and the rate for 16 to 17 year olds and apprentices is £8.00. We check every employee against their age band on every pay run, since the band changes as they have birthdays, not just once a year.

  • Do we have to auto-enrol employees into a pension?

    Any employee earning above £10,000 a year and aged between 22 and State Pension age has to be automatically enrolled, with a minimum total contribution of 8% of qualifying earnings between £6,240 and £50,270, at least 3% of which the employer pays. It applies from day one of employment for eligible staff, and assessment happens every pay run, not just at hiring.

  • Can we claim the Employment Allowance?

    Most employers with at least two employees can, up to £10,500 off the annual employer National Insurance bill, since the previous £100,000 eligibility cap was removed. One exclusion still applies: a company where the only paid employee is also its director cannot claim it. We check eligibility and claim it through the Employer Payment Summary as part of running your payroll.

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