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BarrioVibe
Finance & Tax

Bookkeeping

Every filing, loan application and valuation downstream depends on the books being right, and so does the simpler question of whether you made money last month. We record and categorise every transaction, reconcile your accounts weekly, and chase you for the documents you forgot to send, which is the part most bookkeepers leave to you and is why most books fall behind.

Start a projectWhat’s included

Scope

What'sincluded

Everything below is in the standard engagement. Anything outside it is agreed in writing before the work starts, never after.

  • Weekly recording and categorisation of all sales, purchases and expenses
  • Bank and payment-gateway reconciliation, including Stripe, PayFast and 2Checkout
  • Accounts receivable tracking with an ageing report and follow-up list
  • Accounts payable scheduling so nothing goes unpaid or double-paid
  • Digital filing of every invoice and receipt, searchable and backed up
  • Payroll register maintenance and staff expense reimbursements

Who this is for

Built for three situations

  • E-commerce and retail businesses
  • Service firms billing by project
  • Anyone still using a spreadsheet

Process

How thisactually runs

  1. Access and setup

    Read-only bank feeds connected, software configured, and a document-sharing folder set up so you stop emailing receipts.

  2. Backlog clearance

    Historic transactions recorded and reconciled up to today, so we start from a verified position rather than a guess.

  3. Weekly cycle

    Transactions categorised, accounts reconciled, and a short list of anything we could not identify sent to you.

  4. Monthly handover

    Closed books passed to the accounting and tax teams so filings never wait on data entry.

Deliverables

What you end up holding

  • Fully reconciled ledgers, current to the last week
  • Accounts receivable and payable ageing reports
  • A searchable digital archive of every invoice and receipt
  • A monthly bookkeeping summary of what moved and what is outstanding

What we need from you

Documents required

  • Bank statements or read-only bank feed access
  • Sales invoices and purchase bills
  • Payment gateway and marketplace settlement reports
  • Petty cash records

Missing something? Tell us anyway. We can usually work around a gap, and it is better to know before we start.

Next step

Tell us your situation and we will scope it.

Talk to us about it

Scope, fee and dates confirmed in writing before anything starts.

Questions

AboutBookkeeping

  • What is the difference between bookkeeping and accounting?

    Bookkeeping is the recording: every transaction captured, categorised and reconciled. Accounting is the interpretation: closing entries, statements, and the analysis on top. Bookkeeping happens weekly; accounting happens monthly and at year end. Most businesses need both, and accounting is unreliable without the bookkeeping underneath it.

  • Do you need access to my bank account?

    Read-only access only, through your bank’s own feed or by you sending statements. We never hold transaction authority, and we cannot move money. If your bank does not offer read-only access, statements work perfectly well.

  • How do I get receipts to you?

    A shared folder, WhatsApp, or your accounting software’s mobile app. Photograph and forward. Whichever you will actually use consistently is the right answer.

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